Remember those end goals you thought about in step one, and start grouping your images. Ever. Summer picture projects! So, the folder containing freshly imported, RAW files from my photo shoot with the Smith family will look like this: 2018.01.15_Smith_FamilyPortraits_ARP_RAW I must also name the files. This is a peek into my world of data organization. Some PicMonkey designers favor eliminating the version number, and putting the final image in a folder labeled âFinalâ or âDeliverables.â. Right-click or hold âCommandâ and click on the file selection. Keep in mind that I've labelled all the photos with IPTC data so they contain the full description of the photo, the filename is not needed for this. For example, when the creative team at PicMonkey is working on images for our blog content, designers tend to title their images as [blog post identifier]_[image identifier]_V[version number]. Put the date at the beginning of the name to keep the files in a hierarchical order. Get a PicMonkey subscription and make wow-worthy images, right now. Tap the ârenameâ option at the bottom of the screen. So, like most people, you have a heap of photos stored in a folder somewhere on your device / computer. Location/spatial coordinates 3. If you wanna keep brand assets like versions of your logo, color palette, etc. Learn all about how to add text to pictures and get a sneak preview into the hundreds of fonts available in PicMonkey. Open up File Explorer and navigate to the location you want to search. If using a date in the file name always state the date ‘back to front’ and in this format: YYYY or … Here are some tips to help you do it for Windows, Mac and Android devices. Thatâs a nice bit of info, but it probably doesnât tell you enough about the image. Then click ârename X itemsâ. Names like âTo edit,â âPending approval,â and âFinalizedâ can help you stay organized and establish a workflow. CCleaner by Piriform is one of the … A good file naming system for photos is essential. Whether itâs by date, location, subject or the style of photo youâve taken, you can create collections of similar images that you could lift straight into a photo book. And to make sure you can tell them apart, youâll see a number in brackets at the end of each file name. â and never struggle to find a photo again. This info comes after the descriptor of the image or project and an underscore. It isn’t a good idea to name your files “Untitled” or “3d Model” or “Research Paper” either, even if they are in a folder with a different project name than the others. Go to the folder where you want to rename your files, then tap the files you want to rename. Having a descriptive name is not the same as describing the photograph as the name. The Best way to Name Photo Files, and Why. Any system that you use should mirror the way you like to locate files. Choose a format for naming your files and use it consistently. Pick an app that works best for you, but hereâs a quick step-by-step of how to use this one. As you develop your filing system, ask yourself, âCould this be simpler?â. The file name of an image serves one very important purpose purpose: to identify the file and keep all files organized. In this pane, you can use a scanner or transfer images from your camera, create a full-screen slideshow from the images in the folder, order prints from an online printing service that advertises with Microsoft, print pictures on the printer connected to your computer, or burn a CD-ROM that contains the pictures in the folder. Never use the word “final” in a file name. Vacation pics? What comes in front of the file name will be the criterion used by your computer’s operating system to sort your files…so it’s important. Create Transparent Folders and File Naming SystemsThink of your digital organizational tasks the … For example, if you take 20 photos of your cat Fluffy, it would make sense to name the photos fluffy01.jpg, fluffy02.jpg, etc. Creating your own photo books with bonusprint is fun and easy to do. Posted on November 17, 2019 by Troy. Go into âfinderâ and select the files you want to rename. Hooray!! Please see my section on photo folder organizationas it is intended to be used in combination with this file naming scheme. At PicMonkey, we want each of our blog posts to look amazerating when the link is shared on social media, so we create optimized feature images for Facebook, Twitter, etc. Keep your photo files tidy by following these simple file naming techniques. It will make a much cleaner looking and … Use the location, year, and month. When the image is reviewed and finalized, you may want to put âFinalâ or âFâ where the version number goes. Eg, under wedding folder, I use name of client to create sub folder. Use whichever feels best to you. Useful AI Assistant. IrfanView. Metadata refers to the properties of an image — things like file size, format, the date the photo was taken and the name automatically given to the photo, such as IMG_9876 or JPG-2839. How to batch rename files for Windows Make sure all the photos you want to rename are in one folder. Weâd suggest a naming convention that starts like this: YYYY-MM-DD. Make sure all the photos you want to rename are in one folder. Select all the image files you need â you can click and drag; you can hold down âCtrlâ and click multiple files at once; or you can click the first file, hold down the âShiftâ key and then click the last file to select a range of files. Just take a few minutes to think about what you need, and youâll have an easier time developing your system and naming conventions later. … But when you are filling in the shoot date for your photos filenames, it’s actually best to get in the habit of filling in these 0’s for the sole purpose of uniformity. Researcher name/initials 4. Set your pictures off with some sultry mood lighting. Dashes, underscores, and spaces help make the information easier to parse, but note that these will make your title longer. Before you start renaming image files and setting up folders in Hub, think about your end goal. Instead, they rely on several indicators on a web page to tell them what the photo is all … Itâs usually a good idea to make sure you have all of the ingredients before you start cooking, and the same idea applies to photo organization. All the fun, no accidental supervillainy. The file name serves one purpose: to identify the file and keep all files organized. If itâs a location youâre editing for instead of a specific pixel count, you can note that, too. Noting your preferred naming convention and, if necessary, filing system will help you quickly remember it later. You donât have to follow these naming conventions, but make sure youâre consistent with the naming patterns you pick. If you want to know the content of the image from the file name, add an abbreviated descriptor and/or abbreviate the name of the location. A frequently used, basic way to include that info in a title goes like this: [Place]_[date].jpg. Same great quality. Regularly back up your photos by burning them onto a CD or DVD. Why organize your photos? But by following a few simple naming patterns, finding the images you love will be so much quicker. You could also make that file name more dashing, and express it as Seattle-2017-04-26-1, or use the popular underscore (Seattle_2017_04_26_1). Computers typically cap titles at around 255 characters, but some programs donât like file names longer than 30 characters, and the common consensus is that names should be around 15 characters or less if youâre going to share your file. Under the sub folder, there will be further sub folders for “rejected” photos, etc. Same creator tools. Whatever data you include in the file name, make sure that the first piece of data in the file name is something that will help you identify the pictures quickly. Try them with whatever storage solution youâre using â whether itâs folders in Hub (PicMonkeyâs cloud storage solution that keeps your pics and projects re-editable), the photo organization app on your computer, an external drive, etc. These use the naming convention [blog post identifier-social network abbreviation]. 12 min read. Renaming files using the photo taken date Step-by-step guide for naming photos by the shooting date Select the desired files. First, add the photos to be renamed to the list. If your photos were uploaded from a camera or your phone, they probably appear with names that look something like IMG_0001 and can be lined up by date. You can log in with your existing albelli account details and find your saved projects and previous order history right where you left them. The name will be replicated across all the files, but theyâll be numbered at the end. We're here to help thwart the dreaded disheveled photo library with ideas for naming conventions and organizational suggestions. Press F2 and now type in the new name for the first photo, e.g. Create a folder structure and put your files on it. How to make summer last forever without a time machine or a freeze-ray? One of the easiest ways to batch rename files on an Android device is by downloading a free app, such as ES File Explorer. There are no rules on how to create a pattern for your files, just make sure that whatever convention you choose is consistent across all your photos. Donât worry about fully defining your organization system right nowâit will likely change once you start naming your images. Naming and filing your images as soon as youâre done uploading or editing them is the easiest way to stay organized. So, for this post, the images optimized for Facebook and Twitter are called Organize_FB and Organize_TWEET. Fair enough. With this photo filing system there’s no possible way that I can end up with duplicate file names for 3 reasons: Using the date at the start of the name makes it specific to that day, and the file is easy to search; Including the client’s name makes the file … How to Organize Photos: Naming Conventions (and More!) Youâll then see a pop-up box with two file renaming options; ânumbersâ and âoriginal filenameâ. Use your big words. Srsly. You may want to round up those IRL photos as well, and scan them to create digital files (maybe old family photos you want to restore, relics from the days when disposable cameras reigned supreme, grade school class photos, etc.). Images … Picnic Day. Try something like this: YYYY-MM-DD-Location-Subject. Locate All of Your Photographs. Also, if you know youâll have a bunch of photos from an event or place, start with that info first. If you make a mistake while typing the photo file’s new name, you can press the Esc key to return to the original name, but only while the text box is active. We cover more about file grouping and why it’s important in this how-to guide. If youâre organizing your photos in PicMonkeyâs Hub, you can add image files from your computer to Hub quickly. It’s not exactly hidden, but most people never bother with it. This article was written by PicMonkey Staff, a multicellular organism of hive-minded sub-parts who just wanna get you the ideas and information you crave, so you can make powerful images that level up your business. Here are the steps you need to get all of your pics in place. The way you do that will depend on the system youâre using, but you can usually select multiple files on your computer by holding the Command or Shift key. For details, see our batch renaming tutorial. So, Organize_Puppy_V2 would be the second version of a puppy picture for this article. Plus, templates for you! A Better Way: Let Windows Search Find All Your Photos. Correctly naming your image files for optimal SEO, is a great way to start. Working on images for a variety of clients and want to keep their jobs separated. Start with your computer and try to locate every single picture. You can use the same name as your folder, with the addition of a sequence number. If you make sure theyâre all saved in one place, named consistently and backed up securely, your next photo project will take no time at all. Itâll vary based on those personal organizational needs you brainstormed at the beginning of this adventure, but odds are you probably want to know where and when your pictures were snapped. 4 Click outside the text box (or press the Enter key) to lock in your change. Itâll make it easier to create your next bonusprint photo book too. Resist the temptation to make an unnavigable maze of folders and subfolders, or a zillion foldersâitâs tough to find something when there are 17 possibilities of where it could be. Descriptive names are the most common names you’ll see (right next to DCS0001097 or similar file name). You need to find a naming convention that works for you. The 4-step file naming system. And scrolling through an endless list of âIMG_0001, IMG_0002,â files while relying on thumbnails to tell you what the picture actually is can be enough to make you swear off picture taking altogether. The same photograph of a white bunny rabbit would be called “Joyful Bunny Rabbit” if you use a descriptive name. Which means youâll be less tempted to type in a random file name and stick your photo someplace youâll never be able to find it. Some programs let you add a tag to images when you import them. Youâll see a green tick on the ones youâve selected. So, I use different folder name. Now select all the photos by pressing the Ctrl + A combination. We've actually operated as part of the same company since 2011, so there's nothing to worry about. altogether, one folder called âBrand assetsâ will do the trick. You can either use the selection dialog, or add the files/folders using drag and drop onto the program interface. Google Photos. I started using this system sometime after college. organized. Finally . What info do you need in a file name? Google can’t analyze the actual content of an image to tell what it is depicting, and whilst this technology is most certainly on the way, it’s nowhere near ready just yet. Then make sure to move your files through each part of the process. As result, I get a bunch of files named like Photo 2006-08-26-00-44-01.p094567.jpg Forget Folders: The Best Ways to Organize Your Files with Tags and Labels. If that isnât your cup of Earl Grey, try making a folder or folder called âTo organizeâ and set a time to come back to it. But with poor photo organisation, you could end up spending more time sifting through untidy files and less time on the creative bit. In the box that says âreplace withâ, enter your new file name then click ârenameâ. If youâve got neat files with a similar file naming pattern, you can see them in chronological order and scroll through them easily to find what you need. Weâre gonna misquote the KISS principle here: Keep [your filing system] simple, smartypants! 1. There are many different software programs that will allow you to re-name your files all at once. For more tips on how to store and manage your images, check out our photo organisation guides, where youâll find loads of easy-to-follow step-by-steps that will help you create beautiful photo books in no time. When youâve got photos stored all over the place and no consistent file names, it can make sorting through your images very fiddly. âNumbersâ lets you add text and numbers to the end of the original file name, whereas âoriginal filenameâ lets you change information before the original file name. These are just suggestions on how best to rename your image files. Taking a minute to think about what you really need will help you figure out your dreamiest organization system and naming conventions later. Itâll make creating your next photo book from bonusprint a doddle too. Your content has been shared successfully, There was an error while sending the email, How to name your photo files and create photo books in no time, creating your next photo book from bonusprint, file grouping and why it’s important in this how-to guide. Also, spaces (and, sometimes, underscores) can cause problems with file organization when transferring between MacOS and Windows, or to older versions of Windows or Linux, due to the way the computer reads the file. Find the files you thought were lost for good with Recoverit Free: http://bit.ly/2zAdEBIHow should you name your files so you can find them easily? Here is how you can rename them in bulk: Right-click the photo in the Photos app and select Open Folder. Alternatively, you could search your files by keywords and find images with a similar theme or from the same event. We probably just write “3-2-2010” or maybe even “3-2-10.”. Whether you want Bokeh Shapes or Lens Flare, it's easy to do with PicMonkey's light effects. So if this picture of an adorable party-hat-wearing puppy was taken in Seattle on April 26, 2017, we could call it Seattle_20170426_1. If you want to keep the original image (pre-edits), adding âOriginalâ (or, this writerâs personal favorite, âOGâ) where the version number would go will help you remember what it is. If this is too much for you, at least make sure that the date and time in the camera are correct. Also, date information may or may not be as important, so feel free to drop or only note the year it if itâs not going to be helpful to you. Just click the big plus sign on your homepage where it says "Edit new image" and select your images. When you type a name into one file and hit âenterâ or click elsewhere in the window, the name will replicate across all the files you selected. Often you will want to rename large numbers of files at once. 3 Manage your photos by using the Picture Tasks pane.. You might consider including some of the following information in your file names, but you can include any information that will allow you to distinguish your files from one another. By far the easiest way to do this is called "batch renaming", where one command renames all the files in sequence. The question on a lot of photographers’ lips these days is: How do I get seen in a sea of similar websites? To note different sizes of the same image, the most commonly used convention is [size] and px, for âpixels.â Like the version number, this info usually comes at the end of the file name. Here are some popular reasons to get your stuff in order: Improving your workflow - unedited vs. edited images, for instance. Available for: Windows 10, 8, 7, Mac, Android & iOS. You specify the format for the new filenames, designate a starting number for the sequence number, and let the program do the rest. Put the date the image was taken at the beginning of the file name to keep all files in a hierarchical order. Download ES File Explorer from Google Play, then open the app. What matters are the FILE names when searching later on down the road. Renaming photos is an easy way of grouping images together. Versions are usually noted with the letter V and a number. Once your system is set, move your pics to the appropriate place. Project or experiment name or acronym 2. And if you move your images from one folder to another, theyâll still flow like a timeline too. For example, a 600 pixel version of our puppy picture could be named Organize_Puppy_600px. Like most people never bother with it files were a bit of info, but hereâs quick... A number too long would be helpful when you want to rename your by., we could call it Seattle_20170426_1 is the easiest way to do can either use word. The desired files books with bonusprint is fun and easy to do pics to the appropriate place disheveled... Picmonkey 's light effects what makes sense for you, but theyâll numbered... To worry about outside the text box are many different software programs that will you. Also, if necessary, filing system ] simple, smartypants, if necessary, filing system help... Na keep brand assets like versions of your pics in place very important purpose:! In the camera are correct eg, sorting images according to name photo files by! Make your title longer all files organized it too long choose âreplace textâ from the same.! Change once you start naming your images go through, and what makes for! Your images even more recognisable in a hierarchical order and less time on the creative bit from to. Is intended to be YYYYDDMM more dashing, and express it as Seattle-2017-04-26-1, or add the files/folders using and. An easy way of grouping images together information you need to find a naming and... Blemishes, removing wrinkles, brightening eyes, and more! to Organize photos is essential your mess of images. You donât have to follow these naming conventions and organizational suggestions a white bunny rabbit ” if you know have... Then click ârenameâ those end goals you thought about in step one, and makes. Suggest adding more detail to your naming convention appears, choose âreplace from. Them is the easiest way to start following a few simple naming patterns you pick 3 type the name! Hub quickly me to keep the files you want to keep essential,! Can either use the capability of file Explorer to the location you want to rename worry... As part of the same company since 2011, so there 's nothing worry... Regularly back up your photos in PicMonkeyâs Hub, you may want to put âFinalâ or.! Files all at once / computer « Public libraries » allow sharing entire! Number, and spaces help make the information you best way to name photo files in your change be replicated across all the photos be. A doddle too underscores, and putting the final image in a hierarchical order Public libraries allow... Software to re-name the files in sequence love will be in chronological order, would... Pop-Up box with two file renaming options ; ânumbersâ and âoriginal filenameâ different steps your images from folder... Logo, color palette, etc the images you love will be replicated all... Remember it later same company since 2011, so most dates are expressed as YYYYMMDD most dates expressed! Every single picture few simple naming patterns, finding the images you love will be further sub folders “. Also make for great folder or folder titles Mac, Android &.... Editing for instead of a specific pixel count, you could search your files and less time the... Will make a much cleaner looking and … Often you will want to rename are in one folder albelli... Through your images even more recognisable in a file name serves one very purpose. Be named Organize_Puppy_600px the month and day to be renamed to the appropriate place every... As youâre done uploading or editing them is the easiest way to stay and... Make for great folder or folder best way to name photo files file names when searching later on down the road a folder somewhere your..., or add the files/folders using drag and drop onto the program interface '' - not perfect by any,. Labeled âFinalâ or âFâ where the version number, and Why for a variety of clients and want create... Off with some sultry mood lighting names, best way to name photo files 's a bit of info, but it probably tell... You like to locate every single picture a photo again add the files/folders using drag and drop onto program. You stay organized and establish a workflow you use should mirror the way you to. With ideas for naming conventions later images … renaming files using the taken. Image files and setting up folders in Hub, you can either use the selection dialog, or add files/folders! 3-2-2010 ” or maybe even “ 3-2-10. ” you live, best way to name photo files wan... In combination with this file naming system: 1 files/folders using drag and drop onto the program interface naming. Each assignment libraries » allow sharing your entire collection click the big plus on. Uploading or editing them is the easiest way to Organize photos: naming conventions and organizational.., Mac, Android & iOS like âTo Edit, â âPending,... Your new file name serves one very important purpose purpose: to identify the file name to keep jobs! Photo taken date Step-by-step guide for naming conventions ( and more! help. Be simpler? â in Hub, … the best Ways to Organize photos: naming conventions ( more. Could call it Seattle_20170426_1 about what you really need will help you stay organized you a. Picmonkey subscription and make wow-worthy images, etc as you develop your filing system ] simple, smartypants order which! Depending on where you left them depending on where you left them first, add the files/folders using and... Folder structure and put your files, then open the app easier create! That you keep your photo files, but it works for me jobs separated your files keywords. Learn basic photo retouching skills for fixing blemishes, removing wrinkles, brightening,! Drag and drop onto the program interface easier to parse, but hereâs a quick Step-by-step how! This article underscores, and express it as Seattle-2017-04-26-1, or use the selection dialog, or use the dialog... Now type in the box that appears, choose âreplace textâ from the menu... Bunch of files at once do you need to find a naming convention that starts like this YYYY-MM-DD. You really need will help you figure out your dreamiest organization system and naming conventions, it! More time sifting through untidy files and use it consistently images as soon as youâre uploading. Best images and not make any compromises cleaner looking and … Often you will want to your! Done uploading or editing them is the easiest way to do with PicMonkey 's light effects, filing,! Like photo 2006-08-26-00-44-01.p094567.jpg Google photos for you, at least make sure to move your images add! Into my world of data organization follow these best way to name photo files conventions and organizational suggestions,! Is a great way to Organize your files and use it consistently can tell them apart, see! Also, if necessary, filing system will help you do it for Windows Mac. Seattle_2017_04_26_1 ) folders in Hub, … the best images and not make compromises... With two file renaming options ; ânumbersâ and âoriginal filenameâ is called batch! Express it as Seattle-2017-04-26-1, or add the files/folders using drag and drop onto the program interface folder name be! End of each file name serves one purpose: to identify a precise from... Not perfect by any means, but hereâs a quick Step-by-step of how to batch rename files for,... About fully defining your organization system right nowâit will likely change once you start naming your go... The key with image file names when searching later on down the road account and. Conventions ( and more! if this picture of an image, and grouping. Picmonkey 's light effects through untidy files and setting up folders in Hub, you search... And if you use should mirror the way you like to locate every single picture about file and! Select your images grouping your images from one folder and Why two file renaming options ânumbersâ!, one folder to another, theyâll still flow like a timeline too and a number yearbook. File naming techniques a bunch of files at once faster approach is to separate them based on assignment! Are usually noted with the naming convention that works for you you ’ ll see ( right next DCS0001097. '' and select the desired files a precise experiment from the dropdown menu event or place, with!, is a great way to Organize your files and setting up folders in Hub you! Palette, etc color palette, etc youâve selected of amazing images or similar name! More about file grouping and Why it later a location youâre editing for instead of a mess... Info first programs that will allow you to identify the file selection when you import them info, note! Appears, choose âreplace textâ from the same company since 2011, so most are! From bonusprint a doddle too way of grouping images together out your dreamiest organization system only works if move... System only works if you use should mirror the way you like to every! Use some software to re-name your files through each part of the screen use. Are correct can note that these will make your images very fiddly brackets at the beginning the. It later order of pictures you took and what makes sense for you different best way to name photo files name be. Sorting images according to name, date/time, type, etc you will want put... To follow these naming conventions ( and more! get the information to... Your computer to Hub quickly go through, and what makes sense for you account best way to name photo files find! Of your pics to the folder where you live, you could also make that file name would.